Privacy & Cookie Policy

This privacy policy applies between you, the User of this Website and Luke Penney, the owner and provider of this Website. Luke Penney takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. This privacy policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at: http://www.bikebox-rental.co.uk/terms-and-conditions/.

Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:

Data: collectively all information that you submit to Luke Penney via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies: a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
Data Protection Laws: any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
GDPR: the General Data Protection Regulation (EU) 2016/679;
Luke Penney, we or us: Luke Penney of 21 Richmond Road, Kingston Upon Thames, Surrey, KT2 5BW;
UK and EU Cookie Law: the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronxic Communications (EC Directive) (Amendment) Regulations 2011;
User or you: any third party that accesses the Website and is not either (i) employed by Luke Penney and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Luke Penney and accessing the Website in connection with the provision of such services; and
Website: the website that you are currently using, www.bikebox-rental.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:
a) the singular includes the plural and vice versa;
b) references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
c) a reference to a person includes firms, companies, government entities, trusts and
partnerships;
d) “including” is understood to mean “including without limitation”;
e) reference to any statutory provision includes any modification or amendment of it;
f) the headings and sub-headings do not form part of this privacy policy

Scope of this privacy policy
3. This privacy policy applies only to the actions of Luke Penney and Users with respect to this
Website. It does not extend to any websites that can be accessed from this Website including,
but not limited to, any links we may provide to social media websites.
4. For purposes of the applicable Data Protection Laws, Luke Penney is the “data controller”.
This means that Luke Penney determines the purposes for which, and the manner in which,
your Data is processed.

Data collected
5. We may collect the following Data, which includes personal Data, from you:
a) name;
b) date of birth;
c) contact Information such as email addresses and telephone numbers;
d) IP address (automatically collected);
e) web browser type and version (automatically collected);
f) in each case, in accordance with this privacy policy

How we collect Data
6. We collect Data in the following ways:
data is given to us by you; and
data is collected automatically.

Data that is given to us by you
7. Luke Penney will collect your Data in a number of ways, for example:
a) When you contact us through the Website, by telephone, post, e-mail or through any other
means;
b) When you register with us and set up an account to receive our products/services;
c) When you make payments to us, through this Website or otherwise;
d) When you elect to receive marketing communications from us;
e) When you use our services;
in each case, in accordance with this privacy policy.

Data that is collected automatically
8. To the extent that you access the Website, we will collect your Data automatically, for
example:
a) We automatically collect some information about your visit to the Website. This
information helps us to make improvements to Website content and navigation, and
includes your IP address, the date, times and frequency with which you access the
Website and the way you use and interact with its content.
b) We will collect your Data automatically via cookies, in line with the cookie settings on
your browser. For more information about cookies, and how we use them on the Website,
see the section below, headed “Cookies”.

Our use of Data
9. Any or all of the above Data may be required by us from time to time in order to provide you
with the best possible service and experience when using our Website. Specifically, Data may
be used by us for the following reasons:
a) internal record keeping;
b) transmission by email of marketing materials that may be of interest to you;
in each case, in accordance with this privacy policy.
10. We may use your Data for the above purposes if we deem it necessary to do so for our
legitimate interests. If you are not satisfied with this, you have the right to object in certain
circumstances (see the section headed “Your rights” below).
11. For the delivery of direct marketing to you via e-mail, we’ll need your consent, whether via an
opt-in or soft-opt-in:
a) soft opt-in consent is a specific type of consent which applies when you have previously
engaged with us (for example, you contact us to ask us for more details about a particular
product/service, and we are marketing similar products/services). Under “soft opt-in”
consent, we will take your consent as given unless you opt-out.
b) for other types of e-marketing, we are required to obtain your explicit consent; that is,
you need to take positive and affirmative action when consenting by, for example,
checking a tick box that we’ll provide.
c) if you are not satisfied about our approach to marketing, you have the right to withdraw
consent at any time. To find out how to withdraw your consent, see the section headed
“Your rights” below.
12. When you register with us and set up an account to receive our services, the legal basis for this
processing is the performance of a contract between you and us and/or taking steps, at your
request, to enter into such a contract.
13. We may use your Data to show you Luke Penney adverts and other content on other websites.
If you do not want us to use your data to show you Luke Penney adverts and other content on
other websites, (please refer to the section headed
“Cookies” below).

Who we share Data with
14. We may share your Data with the following groups of people for the following reasons:
a) our employees, agents and/or professional advisors – so the employees can contact the
customers with relevant information concerning their booking ;
b) third party service providers who provide services to us which require the processing of
personal data – information is shared with check front which is a third party rental system
used by bike box rental in order to make the booking process run smoothly ;
c) third party payment providers who process payments made over the Website – to enable
third party payment providers to process user payments and refunds PayPal is the only
payment processor used by Bike Box Rental ;
in each case, in accordance with this privacy policy.

Keeping Data secure
15. We will use technical and organisational measures to safeguard your Data, for example:
access to your account is controlled by a password and a user name that is unique to you.
we store your Data on secure servers.
16. Technical and organisational measures include measures to deal with any suspected data
breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us
know immediately by contacting us via this e-mail address: info@bikebox-rental.co.uk.
17. If you want detailed information from Get Safe Online on how to protect your information and
your computers and devices against fraud, identity theft, viruses and many other online
problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM
Government and leading businesses.

Your rights
20. You have the following rights in relation to your Data:
a) Right to access – the right to request (i) copies of the information we hold about you at
any time, or (ii) that we modify, update or delete such information. If we provide you
with access to the information we hold about you, we will not charge you for this, unless
your request is “manifestly unfounded or excessive.” Where we are legally permitted to
do so, we may refuse your request. If we refuse your request, we will tell you the reasons
why.
b) Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
c) Right to erase – the right to request that we delete or remove your Data from our
systems.
d) Right to restrict our use of your Data – the right to “block” us from using your Data or
limit the way in which we can use it.
e) Right to data portability – the right to request that we move, copy or transfer your Data.
f) Right to object – the right to object to our use of your Data including where we use it for
our legitimate interests.
21. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the
processing of your Data (where consent is our legal basis for processing your Data), please
contact us via this e-mail address: info@bikebox-rental.co.uk.
22. If you are not satisfied with the way a complaint you make in relation to your Data is handled
by us, you may be able to refer your complaint to the relevant data protection authority. For
the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be
found on their website at https://ico.org.uk/.
23. It is important that the Data we hold about you is accurate and current. Please keep us
informed if your Data changes during the period for which we hold it.

Links to other websites
24. This Website may, from time to time, provide links to other websites. We have no control over
such websites and are not responsible for the content of these websites. This privacy policy
does not extend to your use of such websites. You are advised to read the privacy policy or
statement of other websites prior to using them.

Changes of business ownership and control
25. Luke Penney may, from time to time, expand or reduce our business and this may involve the
sale and/or the transfer of control of all or part of Luke Penney. Data provided by Users will,
where it is relevant to any part of our business so transferred, be transferred along with that
part and the new owner or newly controlling party will, under the terms of this privacy policy,
be permitted to use the Data for the purposes for which it was originally supplied to us.
26. We may also disclose Data to a prospective purchaser of our business or any part of it.
27. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Cookies
28. This Website may place and access certain Cookies on your computer. Luke Penney uses
Cookies to improve your experience of using the Website and to improve our range of
services. Luke Penney has carefully chosen these Cookies and has taken steps to ensure that
your privacy is protected and respected at all times.
29. All Cookies used by this Website are used in accordance with current UK and EU Cookie
Law.
30. Before the Website places Cookies on your computer, you will be presented with a message
bar requesting your consent to set those Cookies. By giving your consent to the placing of
Cookies, you are enabling Luke Penney to provide a better experience and service to you. You
may, if you wish, deny consent to the placing of Cookies; however certain features of the
Website may not function fully or as intended.
31. This Website may place the following Cookies:

32. You can find a list of Cookies that we use in the Cookies Schedule.
33. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
34. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
35. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
36. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
General
37. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
38. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
39. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
40. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
Changes to this privacy policy
41. Luke Penney reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.
You may contact Luke Penney by email at info@bikebox-rental.co.uk.
Attribution
42. This privacy policy was created using a document from Rocket Lawyer (https://www.rocketlawyer.co.uk).
This Privacy Policy is effective as of May 2018.